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QSI International School of Chisinau is looking for a qualified Office Manager for a full-time position.

Duties and Responsibilities:

Under the direct supervision of the Director, the Office Manager discharges the following functions:
• GREETING VISITORS, PARENTS, STUDENTS
- Assists by giving information to parents of prospective students
- Assists by accepting fees/other payments
- Assists by dealing with routine questions/problems from students and/or teachers when school secretary is not present
• PURCHASING
- Supervises local purchases of approved items
• TRAVEL ARRANGEMENTS
- Coordinates travel arrangements for approved teacher and student travel
- Coordinates payment for approved travel
• SCHEDULING
- Schedules Parent Teacher Conferences
• INVOICING, RECEIPTING, ACCOUNTS RECEIVABLE
- New student processing, according Policy
- Returning student processing, according Policy
- Routinely sends statements to parents who have not paid fees
- Balances accounts receivable at the end of each month
- Issues credit notes where applicable for withdrawn students
• BOOKKEEPING/ REPORTING
- Manages all cash accounts
- Processes payrolls
- Manages local bank accounts
- Prepares and sends monthly reports to QSI Finance
- Examines, checks and prints all reports received from QSI finance
- Provides QSI finance with audit support documents required
• FILING
- Develops a systematic, complete filing system in which any one could find necessary documents
• PROVIDING DIRECTOR WITH FINANCIAL INFORMATION
- Helps the Director by Providing the Necessary Information for his budget concerns
- Keeps the director informed of the school's financial situation including delinquent accounts receivables, over-budget spending, overdrawn internal accounts, suspicious purchases, financial issues which violate QSI Policy
Qualifications and Requirements:
• Secondary Education is required with specialized certification in Accounting and Finance
• University Degree in Business or Public Administration desirable, but it is not a requirement
• Minimum 5 years of progressively responsible experience in financial management and administration, in a large corporation or organization is required
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems
• Written and oral proficiency in English and Romanian is required

Salary:

The monthly net salary for this position is 12056 lei.

How to Apply:

Interested applicants should submit a Letter of interest and Curriculum vitae in English at ion-rotari@mdv.qsi.org by January 9th, 2017. Please note that only applicants who are short-listed will be contacted.